Archive

Each PDF document processed by Mail Markup Pro is archived in a file system folder for a specified number of days.

The location of the file system folder and the storage period of PDF documents are configured on the System Status tab (Fig. 33). In addition, the PDF documents contained in the archive can also be conveniently viewed here.

Location

The default location of the archive folder is:

C:\Mail Markup Pro\Archive

In the archive folder a sub-folder is dynamically created for each Task. Each sub-folder is given a name that matches the Task name and PDF documents associated with the Task are stored there.

EXAMPLE:

For a Task called General Letters, a sub-folder called General Letters would be created.

Changing

To change the location of the archive folder, perform the following actions:

1.	Open the System Status tab (Fig. 33).

2.	In the System Settings panel click the Browse for Folder button (…) located to the right of the Archive Folder edit box.

3.	In the Browse dialog (Fig. 15) locate then select the folder to be used as the archive folder. Alternatively, create a new folder then select it.

4.	Click the OK button.

The path and name of the selected folder now appears in the Archive Folder edit box.

Storage Period

Following creation of a PDF document, the default length of time it is retained in the archive is 120 days. Following this it is permanently deleted.

Changing

To change the number of days a PDF document is retained, perform the following actions:

1.	Open the System Status tab (Fig. 33).

2.	In the System Settings panel click inside the Archive Maximum Days edit box.

3.	Delete the existing value.

4.	Type a new value (minimum = 1, maximum = 999).

Viewing

To view the PDF documents contained in the archive, open the System Status tab (Fig. 33).

PDF documents appear in the View Archive panel and are arranged by Task name.

Click the Icon sub-tab to display PDF documents as icons and a file name.

Click the List sub-tab to display PDF documents as a list of file names and dates created.

Opening a PDF Document

To open a PDF document contained in the archive, perform the following actions:

1.	Open the System Status tab (Fig. 33).

2.	In the View Archive panel, locate the required PDF document.

3.	Double-click the icon or name of the PDF document to open it in your default PDF application.