The Funasset hybrid mail system comprises of an onsite or offsite server where mail documents are transmitted to. When received, the documents are accumulated prior to the following processes being performed:

• Addresses validated to minimise undeliverable mail
• Inserts such as maps, instructions and guides added
• Mail sorted in order to qualify for mail carrier discounts
• Same recipient mail combined to cut postage costs and prevent multiple envelopes being received
• Finishing and mail marks applied so folding and inserting equipment can be used and mail carrier service requirements are satisfied

Mail is then printed prior to being folded, inserted and sealed in an envelope ready for collection and delivery by a mail carrier.

Alternatively, mail documents can be transmitted from the hybrid mail server to a third-party print and finishing facility such as a Xerox Service Delivery Centre. As a result, localised printing and finishing overheads are eliminated, and an alternative or DR mailing facility is always available.

• Mailing overheads can be reduced by up to 60%.
• Central print system means users no longer require their own printer – reducing toner/ink, leasing, maintenance and operating costs.
• Central print system means mail no longer needs to be collected from multiple locations, or taken to a post room or mail carrier in person.
• The higher discounts provided by the Royal Mail’s Business Mail services can be more easily attained.
• A Royal Mail Mailmark® can be added to mail so the best postage discounts can be attained and associated online batch level reporting becomes available.
• OMR marks or 2D barcodes can be applied to mail so intelligent folder inserter equipment can be utilised, and users and post staff no longer need to manually fold, insert and seal mail.
• Browser-based and desktop interfaces mean mail can be composed and transmitted to the hybrid mail server by anyone from almost anywhere.
• An Application Programming Interface (API) means in-house host applications can be used with the system so existing mail composition processes, templates and output data can be retained.
• Recipients can receive emails instead of physical mail so the carbon footprint of the solution is further reduced.
• Optional Electronic Delivery Service enables mail to be securely sent to the recipient digitally using email and popular messaging services including WhatsApp.

• A web interface, print client and API means there is a hybrid mail component to match almost any mail production requirement or infrastructure.
• Browser-based and desktop interfaces mean mail can be composed and transmitted to the hybrid mail server by anyone from almost anywhere.
• Fully-featured word processor integrated within the web interface means expensive word-processing software licences can be reduced or eliminated.
• Post code look-up via the Royal Mail’s PAF database means users can quickly apply addresses to mail pieces by simply specifying a post code.
• Post codes can be checked for accuracy prior to posting to help ensure undeliverable mail is kept to a minimum.
• Enterprise-wide system means corporate image and mail standards can be more easily maintained.
• Mail can contain a barcode that can be scanned by an operator for reprinting and notifying the sender when returned undelivered.
• Printed mail is automatically archived as a PDF meaning it can be viewed and re-printed at any time.
• Mailing list recipients can be automatically applied to mail documents so bulk mailings are quick and easy.
• Mail pieces for the same recipient can be combined for insertion in a single envelope so production and delivery costs are kept to a minimum.

• Mail tracking allows users and administrators to monitor mail from creation to delivery.
• An option to transmit mail to a third-party print and finishing facility such as a Xerox Service Delivery Centre (SDC) provides resilience and even more savings.
• Support for Active Directories (LDAP) enables quick integration into corporate networks.
• To aid with administration, a summary sheet is printed that details the weight, number of items, geographic region and class of each batch of mail.
• Accurate and comprehensive reporting allows administrators and management to monitor mail volumes and expenditure.
• Web interface and print client can be “skinned” to match corporate identity.
• Ideally suited for establishing a b2b and/or b2c hybrid mail service.
• ISO 27001 Information Security Management certification demonstrates Funasset are committed to ensuring the security and privacy of mail data.
• ISO 9001:2015 certification demonstrates Funasset have implemented a quality management system where all processes and procedures are carefully designed and quality-tested to international standards.

• Save 50%. £448.37 per day. £2,241.85 per 5-day week. £116,576.20 per year.
• No manual signing, inserting, sealing, collection or franking.
• Single, central printer means expensive desktop laser printers are no longer required.
• Able to benefit from the higher discounts provided by a Royal Mail Business Mail service.

• Requirement for Microsoft Word licences is reduced because certain staff use the Minkz Mail web interface to prepare their mail.
• Letterhead is printed with letter meaning no bulk storage or wasted paper if letterhead content changes.
• Staff get more time each day to prepare their mail.